At the beginning of the week, you’re approached independently by two surgeons, Mr. Green and Ms. Orange. Their PTLs are growing, they believe demand has significantly increased and they suggest additional theatre sessions are needed (paid as WLI’s) to address the issue.
Mr. Green has 6.5 PAs of theatre sessions a week and his PTL has increased by 50 patients from 400 to 450 in the last two months. Ms. Orange works part-time with 2.5 PAs and her PTL has also increased by 50 patients from 250 to 300.
What do you say? Caught off-guard, you say you'll get back to them by the end of the day. Back in your office, you log onto Job Plan Match and look at the last two months data.
The report shows that Mr. Green has a 75% match over the period (taking his leave into consideration) between expected hours and actual hours. This equates to 47 lost hours of capacity. Given an average operation time of 60 mins, a 100% job plan match would have meant that Mr. Green's PTL would only have increased by 3 patients.
Ms. Orange has a 94% job plan match and, given her average operation time is also 60 minutes, with only 4 hours of leaked capacity her PTL would still have grown by 46 patients.
Later that afternoon, you discuss with Mr. Green that his activity in the last 2 months has been below his job plan expectations and this has caused the growth in his PTL rather than increased demand. You ask if there are any barriers to his activity currently and reassure him that you will keep monitoring the demand situation.
With Ms. Orange, you discuss dates for additional sessions and start a discussion about whether she might have any additional capacity she could offer to deal with the increased demand.
To understand more about how Job Plan Match works then book a call here or email angus@staffingscience.co.uk.